This includes answering phones and greeting visitors to the office. Membership is free. Support Teachers and School Administrators. Thorough knowledge of recording and techniques. They should be able to work independently as needed and understand basic customer service concepts. School Administrative Assistants usually perform clerical duties, which vary from school to school. Below is an office assistant job description sample that can help you draft a job ad that will attract your ideal candidates. For help with ideas about what to include, browse our office assistant job listings. The Association of Executive and Administrative Professionals (AEAP) – From networking to training seminars and education programs, AEAP provides a great support system for corporate as well as school administrative assistants. School administrative assistants must perform various tasks in order to fulfill all the demands of this occupation. Coordinating office services for implementing and updating. Office Assistant (Typing) EITHER I Experience: One year of experience in California state service performing the duties of an Assistant Clerk. They generate reports regarding school attendance policies and individual student attendance records. School administrators are generally expected to have a good level of IT literacy and to be confident in word processing. Ordering lunches, organizing board meetings, school cancellations, a… They also answer emails from administrators, parents, and vendors. Administration and Office Support Office assistants handle organizational and clerical support tasks. Your daily tasks may include keeping records, scheduling meetings, and facilitating communication between teachers, staff, and families. An Office Assistant, sometimes called an Administrative Assistant, performs several tasks related to keeping your office efficiently running. School Office Assistant I – Bilingual (English and Spanish) PC approval January 2012 . This gives the teacher more time to work on lesson plans and classroom instruction. The most common method of gaining training is while working in an educational institution that assists individuals to move up in their careers. Strong experience in office administration. The actual job varies, depending on where the person works and the tasks required in that office. As such, you'll need to be familiar with proper phone and email etiquette and possess strong interpersonal skills. Responds to routine inquiries from parents, citizens and others regarding… All rights reserved. American Society of Administrative Professionals (ASAP), The Association of Executive and Administrative Professionals (AEAP), Receptionist And Administrative Assistant, Maintain student attendance and other records, Answer phone calls and emails from parents and school administrators, Prepare school reports, letters, and other documents. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. They typically provide assistance by answering questions, contacting requested personnel, and explaining school procedures regarding signing out students or making deliveries. School administrative assistants employed on the West Coast or in the northeastern part of the U.S. tend to realize the highest annual mean wages, led by the District of Columbia ($47,870), Massachusetts (45,130), and Connecticut ($43,460); California is fifth at $41,240. Browse School Office Assistant Duties jobs from 1,000s of job boards and employer web sites in one place. Office assistants work in a variety of workplaces in many different industries. JOB DESCRIPTION JOB TITLE School Office Administration Assistant REPORTS TO Office Manager GRADE Scale 15-18 HOURS OF DUTY 36 Hours per week (41 weeks per annum) 8:30am – 4:15pm Monday – Thursday 8:30am - 4:00pm Friday This includes ½ unpaid lunch break each day PLACE OF WORK The Hyde School DUTIES AND RESPONSIBILITIES 1. A resume for the position of office assistant can be written using information from the sample job description given above. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. They generally order school supplies, generate letters and reports, arrange meetings, and maintain the school’s website. An Office Assistant can also help with things like scheduling appointments and managing your calendar. Office Assistant Duties and Responsibilities Answer phone inquiries, direct calls and provide basic company information Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, faxing, laminating and related duties. Experience: 8 yrs 11 mo. What School Secretaries Do When No One is Looking – A humorous but factual book about the main duties and behind-the-scenes responsibilities tended to by school administrative assistants. Supervision Select the office assistant activities and requirements that reflect the position you are specifying and create a comprehensive job description. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. Assistant Edge – An online publication for administrative professionals, Assistant Edge offers articles focusing on professional growth practices, technologies, current and future trends, and more. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. The median national salary earned by a school office assistant is $27000 per year. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. As a school receptionist, your job duties are primarily communication-based. Serve as receptionist for the school and provide customer service to any person (student, parent, volunteer, or staff) needing support from the school’s front office. 3. CLASS TITLE: SCHOOL OFFICE ASSISTANT I – BILINGUAL (ENGLISH AND SPANISH) BASIC FUNCTION: Under general supervision, perform a variety of general clerical and record -keeping duties in support The school office assistant is an entry-level position that provides support services to complete the administrative and clerical work of the school. These duties may include calling roll and grading papers. Ensure the school office and reception area is welcoming, neat and tidy. Inform the Office Manager immediately of any situation that might affect safety or security. Managing input of student attendance data. 5. Many school assistants help teachers by doing administrative activities inside and outside of the classroom. We have examined several job listings and found the following to be among those responsibilities most commonly indicated for school administrative assistants: School administrative assistants typically handle all phone calls coming into a school. The school office clerks are responsible for the correspondence of the school, maintaining the records of the students, basic accounting and bookkeeping activities, answering the incoming phone calls, and providing relevant information to visitors. They converse with school officials, parents, and teachers, handle complaints, and address issues pertaining to students and school policies. Office assistants' job duties usually include tasks like typing, filing, taking inventory, keeping records, and sorting checks. School administrative assistants often record student absences and maintain records of tardiness and early dismissals. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. In addition, school administrative assistants record student attendance, handle student or teacher requests, and report to school administrators. Ensure all school files are kept updated, tidy and in good order. Office Assistants maintain supplies, order new materials, prepare mail, and take notes. ANTIOCH UNIFIED SCHOOL DISTRICT . Additional courses that offer knowledge on school procedures, guidelines, and school management are beneficial for potential incumbents. Strong organizational and interpersonal skills are also vital. Greets customers of the department, or other personnel of the college, by phone, in person or through electronic media. Assists with director duties and corresponds with clients, customers, and vendors. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. A typical resume example for School Administrative Assistants showcases tasks such as receiving guests, taking phone calls, handling mail, reporting to school executive staff, tracking and recording student attendance, and writing periodic reports. Office Assistant job description. In this role, professionals should be adept at communicating with a diverse population, such as school officials, parents, students, and vendors. Outstanding knowledge of techniques and etiquette. This Office Assistant job description sample covers the key qualifications, duties and responsibilities of an office assistant and it's easy to customize for your company when hiring for admin positions. Office Assistant Job Purpose: Manages general office duties to ensure company processes run smoothly. Written and verbal communication skills top the list for those seeking to work as school administrative assistants. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. Qualifications in office administration, basic accounting principles, organizational skills, and time management capabilities are beneficial. In elementary and secondary schools, administrative assistants can earn an annual mean wage of $36,570, while those working for colleges or universities earn slightly more ($38,470). However, to perform the job duties, office assistants may need classes in high school or community … Ensuring the smooth functioning of the school’s daily operations, Opening mails, collecting and distribution of the mails, Making photocopies, sending and receiving faxes, and filing records, Typing internal communication and external letters, Maintaining updated and accurate students’ records, Ability to follow instructions without supervision, Capable of handling office equipments, such as fax machines and photocopiers. Several colleges and universities provide students associate degrees or certification programs specifically for school office assistant career opportunities. Quite often, school administrative assistants are the first school personnel seen by visitors. Create My Resume 4. Keep the format and structure, but revise the paragraphs and bullet lists with the specific duties and requirements that you need. Arranging appointments, meetings and circulates agendas. Primary Responsibilities and Associated Tasks The Key Results for the position would be measured through the following: Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks. An office assistant job includes a wide variety of duties and responsibilities. School Office Clerk Duties and Responsibilities Typing and sending school communication The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. They may go by other related names, such as administrative assistant, office clerk, or secretary. Administrative Assistant’s and Secretary’s Handbook – From telephone etiquette to keeping accurate records, this book explores best practices for administrative assistants in all fields, including those working in school settings. as needed Assist in planning company events, meetings, luncheons, and employee team building activities or special projects DEFINITION: Under close supervision, greets incoming guests, assists with clerical duties and acts as a liaison between the community and school for Sunnyside Unified School District. Office Assistant Job Seeking Tips. Provides clerical support services in the school's main office or guidance office. Summary: Seasoned interpreter, translator, and secretary. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution.Assisting the school office manager or secretary is an important aspect of this profile. Explore these related job titles from our database of hundreds of thousands of expert-approved resume samples: You are looking for your dream job and need a cover letter? The office assistant plays a supporting role in making sure that the daily activities of an office run smoothly. OR II Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a … Along with secretarial duties, such as transferring phone calls, photocopying, faxing and filing, office assistants perform higher level administrative functions. Office assistants are trained to perform a wide range of clerical and administrative tasks in various kinds of office settings. From generating letters to making copies, school administrative assistants provide daily support to school personnel. Career opportunities administrative work of the department, or other personnel of the educational institution, a… school administrative provide! 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